Privacy Policy – Careers Portal

Effective Date: 01-Jan-2022

IOTA Technologies (“IOTA”, “we”, “our”, or “us”) is committed to protecting the privacy and personal data of individuals who visit and use our careers website and job board (“Careers Portal”). This Privacy Policy explains how we collect, use, store, disclose, and protect personal data in accordance with applicable data protection laws, including but not limited to the Saudi Personal Data Protection Law (PDPL), NDMO Data Governance Framework, and other applicable regional and international regulations.

1. Scope of This Policy

This Privacy Policy applies to:

• Job applicants applying for roles through the IOTA Technologies Careers Portal
• Individuals submitting resumes, CVs, or profiles for current or future opportunities
• Visitors browsing job listings and career-related content

This policy does not apply to client systems or third-party recruitment platforms linked from our website.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

2.1 Information You Provide Directly

• Full name
• Contact details (email address, phone number)
• Nationality and country of residence
• Resume / CV details (education, employment history, skills, certifications)
• Professional profiles (e.g., LinkedIn, GitHub, portfolio links)
• Job preferences and availability
• Cover letters and other supporting documents

2.2 Automatically Collected Information

• IP address
• Browser type and device information
• Pages visited and interaction data
• Date and time of access

This information is collected using cookies and similar technologies to improve user experience and website performance.

3. Purpose of Data Processing

IOTA Technologies processes personal data for the following purposes:

• Assessing candidate suitability for current and future job opportunities
• Managing recruitment, selection, and interview processes
• Communicating with candidates regarding applications, interviews, and offers
• Creating and maintaining a candidate talent pool
• Meeting legal, regulatory, and compliance obligations
• Improving our Careers Portal and recruitment experience

We will not use your personal data for purposes incompatible with those listed above.

4. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

• Consent provided by the candidate during application submission
• Performance of a contract or pre-contractual measures related to employment
• Compliance with legal or regulatory obligations
• Legitimate business interests, provided such interests do not override your rights

5. Data Sharing and Disclosure

We may share personal data on a need-to-know basis with:

• Authorized IOTA Technologies HR, recruitment, and management teams
• IOTA group companies or subsidiaries (if applicable)
• Approved recruitment partners or background verification providers
• Regulatory or government authorities, when legally required

We do not sell or rent candidate personal data to third parties.

6. Cross-Border Data Transfers

Where personal data is transferred outside the Kingdom of Saudi Arabia, IOTA Technologies ensures that:

• Such transfers comply with PDPL and NDMO requirements
• Appropriate safeguards are in place to protect personal data
• Data is transferred only to jurisdictions with adequate data protection standards or under approved contractual safeguards

7. Data Retention

We retain candidate personal data only for as long as necessary to:

• Fulfill recruitment and employment-related purposes
• Maintain a talent pool for future opportunities (with consent)
• Comply with legal, regulatory, and audit requirements

Unless otherwise required by law, candidate data is typically retained for up to 24 months after the recruitment process concludes.

8. Data Security

IOTA Technologies implements appropriate technical and organizational security measures to protect personal data, including:

• Access controls and role-based authorization
• Data encryption (at rest and in transit)
• Secure hosting environments
• Regular security reviews and audits

Despite these measures, no system can guarantee absolute security.

9. Your Rights

Subject to applicable laws, candidates have the right to:

• Access their personal data
• Request correction of inaccurate or incomplete data
• Request deletion of personal data
• Withdraw consent at any time
• Object to or restrict certain processing activities
• Request data portability where applicable

Requests can be submitted using the contact details provided below.

10. Cookies and Tracking Technologies

Our Careers Portal may use cookies to:

• Enhance website functionality
• Analyze usage and performance
• Improve user experience

You can manage or disable cookies through your browser settings.

11. Third-Party Links

The Careers Portal may contain links to third-party websites. IOTA Technologies is not responsible for the privacy practices or content of such external sites.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

13. Contact Us

For questions, requests, or concerns related to this Privacy Policy or the processing of personal data, please contact:

HR Team
IOTA Technologies
Email: careers@iotatechnologies.ai | jobs@iotatechnologies.ai

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“By using the IOTA Technologies Careers Portal, you acknowledge that you have read and understood this Privacy Policy.”

We wish you all the very best in your search for the next big thing in your career.